How one permit moves, step by step.
Every application, new or renewal, goes through the same eight stages. Tap a stage to see what staff see and what the owner gets. The business, names and amounts are made up.
Stage 1 of 8. BPLO is reviewing the application.Sample permit
Tap a number to jump to that stage below.
The eight stages, one at a time
Sample data. Hindi totoong negosyo.
Stage 1 of 8. BPLO is reviewing the application.
Stage 1 of 8 · Initial Review
Aling Nena renews from her phone. No password: she verifies her mobile number with a 6-digit text code and gets a reference number at the end.
What staff see
BPLO opens the application and the requirements the owner uploaded, then picks one of four.
ApproveApprove with conditionRequest more infoRejectWhat the owner gets
SMS
6-digit code, then a submission confirmation
The code is how she signs in. No account, no password.
SMSEmail
If BPLO asks for more info
The email has an upload button for the missing document.
SMSEmail
If BPLO rejects
She is told, and BPLO can reopen the application later.
Stage 2 of 8 · Departments Review
After BPLO's first review, the LGU's departments get the application at the same time.
What staff see
Each office sees only its own queue and chooses Approve, Approve with condition, Request more info or Reject. One office’s “no” does not stop the others. When all approve, it moves to Assessment by itself.
- Municipal Health OfficeApproved
- EngineeringApproved with condition
- ZoningApproved
What the owner gets
SMSEmail
If an office asks for more info, or rejects
The message names the office, so she knows who to answer.
If every office approves, she is not texted. The status page moves on to Assessment.
Stage 3 of 8 · Assessment
The system works out the fees from the LGU's own fee table. BPLO checks them, then the BPLO Head or IT Admin clicks Finalize.
What staff see
SAMPLE amounts
Fee computation · Aling Nena’s Bakery · SAMPLE Fee line Amount Local Business TaxGross sales bracket ₱2,640.00 Mayor’s Permit FeeBy business type ₱1,500.00 Sanitary FeeFlat regulatory fee ₱300.00 Health FeeFlat regulatory fee ₱250.00 Garbage FeeTyped by MENRO ₱600.00 Barangay ClearanceIf she asks for it ₱300.00 CEDULAFormula with a cap, online LGUs only ₱55.00 Total due ₱5,645.00 SAMPLE amounts only. Each LGU’s rates come from its own Revenue Code. Change a rate in settings, no code change needed. BPLO can type over a line, but must give a reason, and the original number is kept.
What the owner gets
SMSEmail
Assessment ready
The total due and how to pay. The email has the Order of Payment PDF attached.
SMSEmail
If the amount is revised later
A new Order of Payment, marked REVISED. Treasury and the Mayor are told, and it is in the audit trail.
Stage 4 of 8 · Payment
Aling Nena pays the amount on the Order of Payment, the way her LGU accepts.
What staff see
Treasury records the payment and the Official Receipt number. For non-cash payments, the owner uploads proof with a reference number.
- Official Receipt no.0001234
- Amount₱5,645.00
Ways the LGU can accept payment
CashGCashBank TransferLinkBizWhat the owner gets
EmailSMS if no email
Payment recorded, permit now printing
She gets a text instead only when there is no email on file.
Stage 5 of 8 · For Printing
Everything is paid. The permit is now a piece of paper in the BPLO's hands.
What staff see
BPLO prints the permit certificate, from a built-in design or the LGU’s own uploaded template.
- Aling Nena’s BakeryPrint certificate
What the owner gets
No new message at this step. Her status page reads “Printing your permit”.
Stage 6 of 8 · Mayor's Signature
The Mayor signs the paper permit. That one action also makes the ePermit.
What staff see
The Mayor signs the paper copy and taps Mark as signed. BPLO can also record the signature for the Mayor, and the audit trail says “on behalf”. The system then makes the ePermit PDF with a QR code.
- Aling Nena’s BakeryMark as signed
What the owner gets
SMSEmail
Permit signed, ready for pickup
Sent as soon as the signature is recorded.
Stage 7 of 8 · For Release
Aling Nena comes by the BPLO to pick up the signed permit.
What staff see
BPLO hands over the signed permit and marks it released.
- Aling Nena’s BakeryRelease permit
What the owner gets
EmailSMS if no email
Permit released
The email has a “View your permit” button.
Stage 8 of 8 · Released
The permit is out. Anyone can scan the QR to check it is valid.
What anyone sees
The QR on the permit opens a public page. No login. It shows the business name, permit number, dates, and Valid or Expired.
- Business
- Aling Nena’s Bakery
- Permit no.
- BP-2026-00123
- Status
- Valid
What the owner gets
She downloads the ePermit PDF from her status page. Your office still prints and signs the paper permit as before.
Every step above, with who did it and when, is in the audit trail.
From BPLO and municipal staff.
Ang pinakamalaking pagbabago para sa amin — wala nang manual na pagkwenta ng fees. Ang sistema mismo ang nag-aasikaso ng Mayor's Permit, LBT, at CEDULA. Sa loob ng ilang segundo, kumpleto na ang assessment. Zero error. Zero overtime.
Mr. Ramon T., Municipal Administrator Hindi na ako nag-aalala kung ilan pang permits ang pending — kita ko na sa dashboard in real time. Natutuwa rin si Mayor kasi may SMS na nagpapasalamat ang mga negosyante sa bilis ng proseso.
Engr. Ana Reyes, Municipal Admin
See it with your own fees and departments.
Book a demo. We will show you the eight stages, and how your Revenue Code, barangays and departments fit in.